Drink-IT
Industry/Beverage/Solution
Drink-IT® is an advanced and modular software suite of programmes that is intended mainly for producers
and distribution centers in the drinks industry, such as breweries. It enables them to encompass the integral management
of the company with only one programme (ERP package).
Each customer can order whatever modules they require, such as Excise Management, Empty Goods Management, Discounts &
Promotions, Telesales, Shipping Matrix, Point of Sale, Rent & Loans, Manufacturing and Quality Management in accordance
with his requirements.
Drink-IT® is built on the platform of Microsoft Dynamics NAV. As a result of the detailed excise duties
module, Drink-IT is ideal not only for alcoholic beverages, but also for any other products that are subject to excise duties,
such as mineral oils or tobacco.
Drink-IT® is built on the platform of Microsoft Dunamics NAV. This means that the programme is perfectly compatible
with all other Microsoft applications, such as Outlook, Excel or Access, and can therefore be integrated seamlessly
into almost any existing business environment. Microsoft had internationally recognized the product as
an official application (‘vertical’). Drink-IT® is currently being used by clients such as Duvel-Moortgat (Belgium), Hardys
& Hansons (UK) and Ommegang (USA).
SOFTWARE OFFER
 |
|
|
|
click to see the detail of the product |
top
Facts
Drink-IT® is an advanced and modular software suite of programmes that is intended mainly for producers and distribution
centers in the drinks industry, such as breweries. It enables them to encompass the integral management of the company with
only one programme (ERP package). Each customer can order whatever modules they require, such as Excise Management, Empty
Goods Management, Discounts & Promotions, Telesales, Shipping Matrix, Point of Sale, Rent & Loans, Manufacturing
and Quality Management in accordance with his requirements. Drink-IT® is built on the platform of Microsoft Business Solutions
Navision. As a result of the detailed excise duties module, Drink-IT is ideal not only for alcoholic beverages, but also
for any other products that are subject to excise duties, such as mineral oils or tobacco.
Drink-IT® is built on the platform of Microsoft Business Solutions Navision. This means that the programme is perfectly
compatible with all other Microsoft applications, such as Outlook, Excel or Access, and can therefore be integrated seamlessly
into almost any existing business environment. Microsoft had internationally recognized the product as an official application
(‘vertical’). Drink-IT® is currently being used by clients such as Duvel-Moortgat (Belgium), Hardys & Hansons (UK) and
Ommegang (USA).
top
Module 1: Excise Management
One of the modules that has served as a starting point in the development of Drink-IT® is the module relating to excise
duties. Lots of companies that produce or distribute goods that are subject to excise duties have great difficulty in treating
this highly complicated and international matter in a simple manner in applications such as accounting, stock management
or marketing objectives. This module allows an inventory to be complied of all kinds of excise duty products, such as beverages,
tobacco of coffee, and very specific calculations to be made on the basis of the statutory parameters. These parameters
vary, of course, in accordance with the rapidly changing legislation of the country in which the client is based. Thus,
in the Belgian version of Drink-IT®, for example, packaging charges, ecotaxes, etc. have to be taken into account.
This module also allows the weekly excise duty return to be calculated simply ACC4 used in Belgium and a monthly excise
duty return called a EX46 for the UK
top
Module 2: Empty Goods Management
The module for the accurate listing and accounting processing of empty bottles, cases, casks and kegs is extremely important
for the drinks sector. In order to keep major fluctuations in the inflow and outflow in check and control both the financial
and the production parameters involved, it is essential to be able to draw up a precise account of affairs at any given
time. The software of Drink-IT® takes direct account of the calculation of empty goods, in both sales and purchasing. This
is absolutely necessary in order to be able to take the correct value and the available stock of empty bottles properly
into account, both inside and outside the company. The module also manages the charging and crediting of deposits for the
empty goods.
top
Module 3: Discounts and Promotions
It is very common in the drinks sector that a number of one-off, temporary or permanent discounts or promotions are offered
to buyers and end consumers. These include both direct and financial reductions, which are expressed in fixed amounts or
percentages, and all kinds of free goods, gadgets and incentives. Café owners, for example, receive a free barrel of beer
and ten T-shirts from the brewery if they sell 50 barrels of beer per month. Of course, all these parameters have to be
entered and monitored very carefully, because they are related to a large amount of other data: stock, excise duties, empty
bottles, invoicing, accounting, etc. This module of Drink-IT® allows all the variables relating to discounts and promotions
to be automatically adapted and calculated. For promotions it handles buy one get one free, buy an assortment of products
and get a choice of different products free, etc.
Module 4: Telesales
This is a powerful module of Drink-IT® that allows you to contact your customers at fixed times in order to take orders.
The operator in the call centre sits in front of a touch screen on which all of the products and quantities can be indicated
very simply. The great advantage of this is that the customer has a short, fixed response time and that the margin or error
in the orders is greatly reduced. From an ergonomic perspective, a separate screen has been designed for both left and right-handed
telephone operators.
Of course, this sales modules is linked to the other processes in the company: production, empty goods, deposits, discounts
and promotions, transportation, accounting, etc. All other variables are thus immediately adjusted in accordance with the
new orders
top
Module 5: Shipping Matrix
This Drink-IT® module allows you to coordinate the planning of the local transportation with your own means of transport
in a very simple manner. The programme knows the maximum capacity of all goods vehicles and calculates, in accordance with
the delivery schedule, which goods should be placed on which vehicle and in which order. It also takes account of the maximum
permitted load, so that if there is excess load, the orders can be spread out. The final decision in this logistical planning
is taken by the coordinator himself, who can decide to very simply change the schedule, for example, if a particular customer
requires an express shipment.
top
Module 6: Point of Sale
The screen of this IPos module looks similar to the telesales touch screens, with a detailed overview of all available products,
quantities, promotions, etc. This screen has been designed as a till for the direct points of sale (POS). The system is
linked to a database, so once again all the other parameters, such as discounts and promotions, empty goods, invoicing,
stock management, etc., are calculated automatically. Instead of entering the purchased articles on the screen, there is
also the option of a barcode scanning system. This module is also ideal for checking the daily takings at the end of the
day and drawing up the stock planning for the following days.
Various means of payment, such as Proton, Bancontact, Visa, luncheon vouchers, cash or coupons, may be linked to this module.
top
Module 7: Property Management
This module consists of three components: building management, cellar management and leasing (rent) and loan management.
Building management consists or the short and long-term maintenance of the entire infrastructure and installations. What
is known as cellar management relates primarily to providing customers, such as catering businesses, with technical support.
Pipes that have to be cleaned rejected goods that have to be sent to the lab for inspection, licences that have to be issued
for the buildings. The component for leasing and loans allows complete management of this aspect. Lots of breweries lease
premises to tenants of pubs, bars and restaurants. This entails important parameters such as tenancy agreements, indexations,
guarantees, purchase obligations, loan of furnishings, credit management, etc. Once again, other modules, such as invoicing
or discounts may be linked to this.
top
Module 8: Manufacturing
This module allows the entire production process to be controlled on the basis of the Drink-IT® programme, enhancing the
effectiveness of the entire process, from the purchasing of the raw materials to the packaging of the end product. This
modules is primarily for stock planning, technical management and capacity planning of the various vessels used in the brewing
process installations. The system also manages the lot traceable raw materials, intermediate products and if required finished
products. For shop floor data capture a touch screen, single menu entry input program is available for entry of stock issues,
final production movements, in-process tests and the processing of each operation. Production losses are also recorded as
an integral part of the processing of each production order which may be a single order for a single brew to package or
split into multiple orders to handle splitting a wort stream into multiple end products.
top
Module 9: Quality management
This relates to the registration of user definable, in-process, quality measurements in the production process for the intermediate
and finished produced goods and the initial quality testing of ingredients as part of the receipting process.
It only registers in real time the quality measurements of the daily production and focuses on the traceability of the products.
This package is, of course, once again also linked to other parameters such as excise duties, stock management, etc. Linked
to the production module but can be purchased separately.
“I chose Microsoft Navision as our ERP solution after finding Helios-IT, who in Drink-IT® had already a proven solution
for the specific requirements of our Brewery Company. In Drink-IT®, Helios-IT have all of the constituent parts for an “off
the shelf”, fast and easy implementation of Microsoft Navision in a Brewery Company.